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Address: Ballina Co. Mayo.  |  Phone: 096 21472  |  Fax: 096 71899  |  Email: info@moynecollege.ie
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Internet Acceptable use Policy

Moyne College Ballina

Internet Acceptable Use Policy

The aim of this Acceptable Use Policy is to ensure that the community (staff and students) of Moyne College will benefit from learning opportunities offered by the school’s Internet resources in a safe and effective manner. Internet use and access is considered a school resource and privilege. Therefore, if the school’s Acceptable Use Policy is not adhered to this privilege will be withdrawn and appropriate sanctions – as outlined in the Acceptable Use Policy – will be imposed. 

This policy is closely linked with The School’s Code of Behaviour and The Anti- Bullying Policy and it will be discussed with the students at the beginning of each school year and regularly during the year. 

Strategy

The school will employ a number of strategies in order to maximise learning opportunities and reduce risks associated with the Internet. These strategies are as follows: 

[Symbol] Each student is provided with a user profile, storage space and all the required software for their use. This is similar to a corporate based computer user set-up. 

[Symbol] Internet sessions are always supervised by a teacher. 

[Symbol] Filtering software is used in order to minimise the risk of exposure to inappropriate material. 

[Symbol] The school will regularly monitor students’ Internet usage. 

[Symbol] Students and teachers will be provided with training in the area of Internet safety. 

[Symbol] Uploading and downloading of nonapproved software will not be permitted. 

[Symbol] Virus protection software will be used and updated on a regular basis. 

[Symbol] The use of personal storage devices (memory keys, external hard drives or CDROMs) is permitted. [Symbol] Students will observe good “netiquette” (i.e., etiquette on the Internet) at all times and will not undertake any actions that may bring the school into disrepute.

World Wide Web 

[Symbol] Students will not visit Internet sites that contain obscene, illegal, hateful or otherwise objectionable materials. 

[Symbol] Students will use the Internet for educational purposes only. 

[Symbol] Students will not copy information into assignments and fail to acknowledge the source. 

[Symbol] Students will be familiar with copyright issues relating to online learning. 

[Symbol] Students will never disclose or publicise personal information. 

[Symbol] Students will be aware that any usage, including distributing or receiving information, school-related or personal, may be monitored for unusual activity, security and/or network management reasons. 

[Symbol] Downloading materials or images not relevant to their studies, is in direct breach of the school’s acceptable usage policy. 

Email 

  • Students should be aware that the use of school email accounts is not necessarily private

  • Users of school email accounts should also be aware that emails are considered ‘records’ which may be considered for release under the Freedom of Information Acts.

[Symbol] Students will use approved class email accounts under supervision by or with permission from a teacher. 

[Symbol] Students will not send or receive any material that is illegal, obscene, defamatory or that is intended to annoy or intimidate another person. 

[Symbol] Students will not reveal their own or other people’s personal details, such as addresses or telephone numbers or pictures. 

[Symbol] Students will never arrange a face-to-face meeting with someone they only know through emails or the internet. 

[Symbol] Students will note that sending and receiving email attachments is subject to permission from their teacher.

[Symbol] It is accepted that from time to time students may send schoolwork to a teacher’s school email. However, it is prohibited for students to send any material that is illegal, obscene, defamatory or that is intended to annoy or intimidate to a teacher’s school email. 

The Principal retains the right to view all correspondence sent and received to all school email addresses where there is a legitimate reason to believe that email is being used for anything which is in contravention to the schools policies or ethos.  In considering whether or not to view any email correspondence, the Principal will consider the following:

  • The balance between the legitimate rights of the school and the personal privacy rights of students
  • Monitoring should be fair and proportionate with prevention being more important than detection.

Social Media 

[Symbol] Students will not have access to social media on the school network and they are forbidden to access all social networking sites on personal electronic devices on school campus. 

[Symbol] Students are not permitted to refer to any member of the school community or the school on social networking sites and students’ usage of social media, at all times, must protect the reputation of Moyne College.Students are not permitted to follow or view any staff member of Moyne College on either Twitter, Facebook or any other social media forum. 

[Symbol] If students are found to be in breach of the above, the code of behaviour of Moyne College will be strictly adhered to. 

Internet Forums 

[Symbol] Students will only have access to discussion forums or other electronic communication forums that have been approved by the school. 

[Symbol] Chat rooms, discussion forums and other electronic communication forums will only be used for educational purposes and will always be supervised. 

[Symbol] It is recommended that students use usernames to avoid disclosure of identity. 

[Symbol] Face-to-face meetings with someone organised via Internet chat is forbidden. 

School Website 

[Symbol]Students’ will be given the opportunity to publish projects/ artwork/ school work on the World Wide Web in accordance with clear policies and approval processes regarding the content that can be loaded to the school’s website. 

[Symbol] The publication of student work will be coordinated by a teacher. 

[Symbol]Students’ work will appear in an educational context on Web pages with a copyright notice prohibiting the copying of such work without express written permission. 

[Symbol] Digital photographs, audio or video clips of individual students will not be published on the school website without parental permission. In general, photographs, audio and video clips will focus on group activities. Video clips may be password protected, if requested. 

[Symbol] Personal student information including home address and contact details will be omitted from school web pages. 

[Symbol]Students will continue to own the copyright on any work published. 

[Symbol] The website will be regularly checked to ensure that there is no content that compromises the safety of students or staff. 

School Network 

[Symbol] The school network is provided so students can save and store their schoolwork. 

[Symbol] Students are prohibited from storing personal, illegal, obscene, defamatory or abhorrent material on the school network. 

[Symbol] Students are prohibited from editing, moving or removing the schoolwork of another student from the network. 

[Symbol] Both students and parents should be aware that the network is monitored closely to ensure correct usage of the service. 

Legislation

The school will provide information on the following legislation relating to use of the Internet which teachers, students and parents should familiarise themselves with:

[Symbol] Data Protection (Amendment) Act 2003 

[Symbol] Child Trafficking and Pornography Act 1998 

[Symbol] Interception Act 1993 

[Symbol] Video Recordings Act 1989 

[Symbol] The Data Protection Act 1988 Support Structures 

[Symbol] The school will inform staff, students and parents of key support structures and organisations that deal with illegal material or harmful use of the Internet. 

[Symbol] Information sessions will be organised for parents and guardians in relation to the Internet and technologies, such as ‘Facebook’ and ‘youtube’, and the possible risks such technologies pose to our students’

Sanctions 

[Symbol] Misuse of the Internet may result in disciplinary action, including written warnings, withdrawal of access privileges and, in extreme cases, suspension or expulsion. 

[Symbol] The school also reserves the right to report any illegal activities to the appropriate authorities. 

[Symbol] An Garda Síochána will be informed of breaches of Moyne College’sacceptable use policy if deemed necessary. 

Teacher and Staff Policy 

  • Staffshould be aware that the use of school email accounts is not necessarily private

  • Users of school email accounts should also be aware that emails are considered ‘records’ which may be considered for release under the Freedom of Information Acts.

[Symbol] As employees of Moyne College, all staff at Moyne College are expected to familiarise themselves with and adhere to the ICT acceptable use policy, which is available on the school website and the staff sharepoint

[Symbol] Office 365 email accounts are provided to staff for use relating to school business. Staff email accounts should never be used to store or distribute un-savory materials or to send or forward games or jokes. 

[Symbol] Occasional and reasonable personal use of email is permitted provided that this does not interfere with the performance, work duties and responsibilities of Moyne College or MSLETBor whereby such use does not in any way embarrass the school  and otherwise, complies with this policy. 

[Symbol] References to any member of the school community or MSL ETB made via electronic means, should be made in a strictly professional and business-like manner. 

[Symbol]Moyne College understands that staff may have private social media accounts. However, staff are expected to use these accounts in a responsible manner, including ensuring adequate privacy settings are employed. 

[Symbol] It is imperative that Staff members should never refer to any member of the school community or the school on social networking sites and staff usage of social media, at all times, must protect the reputation of Moyne College and its community. 

[Symbol] Staff must ensure that any images posted on their social media sites should be of good repute and reflect the school and the school community in a positive light only. If uploading photographs, it is imperative that staff seek the prior permission of those pictured before posting pictures. 

[Symbol] Staff must NEVER follow or befriend students on media forums such as Twitter or Facebook and must never view students’ profiles or allow students to view theirs. 

World Wide Web

[Symbol] Staff should not visit Internet sites that contain obscene, illegal, hateful or otherwise objectionable materials. 

[Symbol] Staff should use the Internet for educational, professional purposes only. 

[Symbol] Staff should be aware that any usage, including distributing or receiving information, school-related or personal, may be monitored for unusual activity, security and/or network management reasons. 

[Symbol] Downloading materials or images not relevant to their work, is in direct breach of the school’s acceptable usage policy. 

School Email 

[Symbol] Staff will use approved Office 365 email accounts provided by and monitored by the school management. 

[Symbol]The Principal retains the right to view all correspondence sent and received to all school email addresses where there is a legitimate reason to believe that email is being used for anything which is in contravention to the schools policies or ethos.  In considering whether or not to view any email correspondence, the Principal will consider the following:

  • The balance between the legitimate rights of the school and the personal privacy rights of employees 
  • Monitoring should be fair and proportionate with prevention being more important than detection.

[Symbol] Staff will not send or receive any material that is illegal, obscene, defamatory or that is intended to annoy or intimidate another person. 

[Symbol] It is accepted that from time to time students may send schoolwork to a teacher’s school email and that teachers may send work related only to school activities to students’ school email. Teachers are not permitted to respond to any email from students’ that is not related to school business. 

School Network & Website 

The school network/sharepoint is provided for teachers to share and store teaching resources and material. 

[Symbol] Staff should not store personal, illegal, obscene, defamatory or abhorrent material on the school network/sharepoint

[Symbol] The network/sharepoint must only be used to store and share professional educational material. 

[Symbol] Staff should be aware that management shall monitor the use of the school network. 

[Symbol] Management accepts that teachers may store educational material that they themselves have created or developed. Any such materials created/developed by teachers and stored on the school network may not be used by management, or by other staff members, without prior consent from the author of such material. 

[Symbol] Management, and staff members, are prohibited from sharing educational material created/ developed by a fellow teacher with external third parties. 

[Symbol] The Principal & Deputy Principal are the sole school’s website webmasters however the Principal may grant administrator consent to another staff member from time to time for a specific time or purpose. 

School Social Media Accounts:

It is accepted that Moyne College will set up a Facebook page and Twitter account for school business ONLY. The purpose of this form of social media is solely for school promotion.

  • An administrator will be appointed to both the facebook and twitter accounts.
  • School events may be advertised on both accounts
  • School activities may be uploaded onto both accounts.
  • Due cognisance must be given to images of students engaging in school activities that consent has been approved by parents.
  • Personal data such as students addresses and telephone numbers will not be published on the school social media accounts.
  • Consent must be given by staff to have their images uploaded to the school’s social media accounts
  • The Principal must be informed of events/activities/images that are to be published on the school’s social media accounts.

Legislation 

The school will provide information on the following legislation relating to use of the Internet which all staff should familiarise themselves with: 

[Symbol] Data Protection (Amendment) Act 2003 

[Symbol] Child Trafficking and Pornography Act 1998 

[Symbol] Interception Act 1993 

[Symbol] Video Recordings Act 1989 

[Symbol] The Data Protection Act 1988 

Sanctions 

Failure to comply with the policy and procedures outlined in this document may result in; 

[Symbol] The withdrawal of computer, email and internet facilities. 

[Symbol] Initiation of disciplinary procedures and disciplinary action, up to and including dismissal. 

[Symbol] Serious breaches of the policy may result in initiation of criminal or civil proceedings. 

Implementation

This policy will be discussed with the students and staff at the beginning of each school year.

Parents will be made aware of this policy and the policy will be published on the school website for parents to view.

The policy will be reviewed annually

This policy has been ratified by the Board of Management at its meeting of 

________________________________________ ( date) 

Signed: _______________________________________ 

 Chairperson 

Next review date: __________________________